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Home > Website Updates > What You'll Need: Event Submissions
What You'll Need: Event Submissions
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As of 3/30/2020, only submissions for virtual events will be accepted.


Having an event that needs to be included on all of our communications platforms? Here's what we need to know.


**Events submitted through this support center are not considered for placement in the bi-annual printed calendars. To ensure that your event is placed in the printed calendars, please adhere to the existing procedures below.**


Printed Calendar Event Calendar Procedures

**Due to budget restrictions, there are currently no plans to print or produce a calendar for Mason Gross events. All events will only be shared to the Mason Gross official website events calendar.**


A master schedule of events for each school year—with complete calendar items including program descriptions, times, dates, locations, and prices—is due from each department by April 1. This covers both the fall and spring semesters. Email your information in a single document to Risa Barisch at


Any additions/adjustments to your previously submitted events for the spring semester are due October 15.


As per the Dean’s directive, any items received after April 1 and October 15 will not be considered for publication in the respective fall and spring printed calendars.


Mason Gross Presents requests must be submitted and approved by the Dean by April 1 (fall semester) and October 15 (spring semester), so that they can be promoted in the events calendars.


Please remember to include complete program descriptions, times, dates, locations, and prices.


Event Submissions

New or existing content

Does this event page currently exist on the website? If so, please provide the URL of the specified page.

Event type

Categories include Admissions, Alumni, Art & Design, Dance, Film, Music, Rutgers Community Arts, Student Affairs, and Theater. For Dance and Music events, please specify if the event is a student recital or thesis concert.

Event date and time

Please specify the exact date and time of the event. If this information is part of the update, please submit the updated information in the form and confirm this through the body of your submission.

Venue campus and location

As of 3/30/2020 all events will be virtual for the foreseeable future.

Ticket prices

List all ticket prices and "Free" for unpaid events. i.e. Public $25 / Seniors, Rutgers Alumni & Employees $20 / Students $15

Parking and/or Streaming/Web Link

Rutgers Department of Institutional Planning and Operations has implemented a system for program and event parking, which requires special registration for any event for over 10 people and is not a reoccurring event (same attendees on a weekly or biweekly basis over an extended period of time).

Visitors who park in a Rutgers lot without registration will risk receiving a fine and/or having their cars towed at their expense. Your event may be covered under the links provided on the official parking page of the Mason Gross website. For more details on event parking at Rutgers, visit the official website of Rutgers Institutional Planning and Operations.

Virtual events must be submitted with links for people to register or view the streaming event.

Event description

Include the event description in the message portion of your submission. Please write the description as you would like it to appear on the website. Include any relevant performers, pieces being performed or displayed, guest artists, sponsors, and links.

Rutgers is an equal access/equal opportunity institution. Individuals with disabilities are encouraged to direct suggestions, comments, or complaints concerning any accessibility issues with Rutgers websites to or complete the Report Accessibility Barrier / Provide Feedback Form.
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